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Digital Signature Certificate

  • Class 3 DSC for Individual
  • Class 3 DSC for Company/Organization

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A Digital Signature Certificate (DSC) is a cryptographically secure key issued by Certifying Authorities (CAs) to validate and verify the identity of the certificate holder. DSCs are primarily used to digitally sign documents online, ensuring secure authentication and the validity of signed copies.

 

DSCs are statutory requirements for submitting various forms to the Government of India. They use public-key encryption technology to create a secure digital signature. A DSC is embedded in electronic documents, emails, and other digitally transmitted files, enhancing security through encryption.

 

Issuance of DSC in India

The Controller of Certifying Authorities (CCA) oversees the issuance of Digital Signature Certificates in India. The CCA has authorized eight Certifying Agencies to issue DSCs to individuals and businesses. EMudhra is one of the prominent Certifying Authorities providing DSCs in India.

 

All Digital Signatures are issued with a FIPS-compliant ePass USB token, which ensures that the digital signature remains protected until the end of its validity.

 

Class 3 Digital Signature Certificate (DSC)

 

Class 3 DSC is the most secure type of DSC, offering both:

  • Signature Certificate – Used for signing documents digitally.
  • Encryption Certificate – Used to encrypt data and ensure confidentiality.

Class 3 DSCs can be issued to individuals as well as companies/organizations

 

Class 3 DSC for Individuals

  • An authorized person can attach DSC to electronic documents submitted online.
  • Ensures confidentiality and validity of electronically supplied records.

 

Class 3 DSC for Companies & Organizations

  • Valid for companies, NGOs, trusts, government departments, and organizations.
  • Proves the right of a user to sign on behalf of a company.
  • Contains both personal and company details of the signatory.

 

Importance of Digital Signature Certificates

 

Legal Compliance

  • DSCs are essential for complying with electronic signature laws and government regulations.
  • Ensures that digital transactions and documents meet legal standards.

 

Business Transactions

  • Used for signing contracts, agreements, financial documents, and transactions.
  • Provides a secure and convenient method to conduct business online.

 

Government Transactions

  • Many government agencies require DSCs for online filing of forms, applications, and tenders.
  • Establishes trust and security in online interactions with government departments.

 

Financial Transactions

  • Banks and financial institutions require DSCs for secure online banking and financial transactions.
  • Prevents fraud and ensures data security in online transactions.

 

International Trade & Commerce

  • Indispensable for import-export businesses and trade agreements.
  • Ensures secure and legally compliant exchange of trade documents such as import-export licenses.

DOCUMENT REQUIRED

To apply for a Digital Signature Certificate (DSC), you’ll need to provide the following documents:

  • Proof of identity: Such as a passport, PAN card, Aadhar card, voter ID, or driving license
  • Proof of address: Such as a passport, Aadhar card, voter ID, driving license, or utility bills
  • Passport-size photographs: Recent passport-size photographs of the applicant
  • Organization’s incorporation certificate: For companies, this is the certificate of incorporation. For partnerships, this is the partnership deed. For LLPs, this is the registration certificate.
  • Authorization letter: If the applicant is applying through an authorized representative, an authorization letter is required.
  • Business registration proof: For business entities, this is the GST registration certificate or shop and establishment certificate.
  • Digital Signature Application Form: A duly filled and signed application form for the Digital Signature Certificate.
  • Email address and phone number: The applicant’s active email address and mobile number for communication.

By obtaining a Class 3 Digital Signature Certificate (DSC), you can enhance the security and authenticity of your online transactions. A DSC ensures the integrity of digital documents while providing robust encryption for data protection.

 

For those looking for a seamless DSC registration process, our expert team is here to assist you. We provide comprehensive guidance to help you obtain your Digital Signature Certificate effortlessly, ensuring secure and legally compliant online transactions.

 

Step-by-Step Process for DSC Registration

 

Step 1: Choose the Type of DSC

Select the appropriate Class 3 DSC based on your requirement:

  • DSC for Individuals – Used for personal digital transactions.
  • DSC for Organizations – Required for businesses, government filings, and corporate transactions.

 

Step 2: Visit the Certifying Authority’s Portal

  • Go to the official website of a licensed Certifying Authority (CA) such as eMudhra, NSDL, or Sify.

 

Step 3: Fill Out the DSC Application Form

Complete the DSC application form with details such as:

  • Applicant’s Name
  • Organization Name (for business entities)
  • Email ID & Contact Number
  • Type of DSC Required (Signature Only or Signature + Encryption)

 

Step 4: Submit Required Documents:

Upload scanned copies of the mandatory documents, including:

  • Identity Proof (PAN Card, Aadhaar, Passport, or Voter ID)
  • Address Proof (Aadhaar, Passport, Voter ID, or Utility Bill)
  • Passport-size Photograph
  • Certificate of Incorporation / Partnership Deed (for business applicants)
  • Authorization Letter (if applying through a representative)

 

Step 5: Complete Video & Mobile Verification

  • A verification link will be sent to your registered email or mobile.
  • You may be required to complete a video verification to authenticate your identity.

 

Step 6: Make the Payment

  • Pay the applicable DSC registration fee online via net banking, UPI, or credit/debit card..

 

Step 7: Approval & DSC Issuance

  • Once verified and approved by the Certifying Authority, the Class 3 DSC will be issued.
  • The DSC will be provided in a USB ePass Token to ensure secure storage and usage.
  1. Avoid penalties – Non-compliance can result in fines and legal issues.

EPF and ESIC Compliances are essential reporting formalities that every eligible entity must fulfill to ensure legal compliance. These include various declarations such as employee records, contribution details, nominations, and more, which must be submitted to the regulatory department on time. Don’t view it as an additional burden; instead, consider it a crucial aspect of maintaining legal security.

 

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Frequently Asked Question

1. Who needs a Digital Signature Certificate?

  • Company Directors & LLP Partners – For company filings with MCA.
  • Chartered Accountants & CS Professionals – For tax and audit filings.
  • Businesses participating in E-Tenders – Required for bidding online.
  • Individuals filing Income Tax Returns (ITR) above ₹50 lakh.

2. What are the types of DSC?

Type Usage
Class 3 DSC Used for e-Tendering, online transactions, and company filings.
DGFT DSC Required for Import Export Code (IEC) registration.

3. What is the validity of a DSC?

  • DSC is valid for 1 to 3 years and must be renewed before expiry.

4. How to renew a Digital Signature Certificate?

  • Visit the DSC provider’s website and apply for renewal.
  • Complete verification and pay renewal fees.
  • Download the renewed DSC file.

DSC cannot be renewed after expiry. You must apply for a new DSC.

5. Can a DSC be used on multiple devices?

  • Yes, DSC can be used on different computers, but it must be stored securely in a USB Token (ePass/FIPS Token).

6 Is DSC legally valid in India?

  • Yes, DSC is legally recognized under the IT Act, 2000, and is accepted for various e-Governance and business transactions.